Moving your business to a new location can’t be easy, especially if you are on a tight budget and trying to minimise your spending. But the thing is, there are so many benefits and opportunities that come when you move, ranging from enhanced staff motivation to improved workplace culture and brand recognition. And because you don’t want anything to change – you want to ensure substantial growth in your customer base and revenue – you need to ensure that you plan your move properly in advance. However, remember you still on a tight budget, so you want everything to progress swiftly and affordably. That is why we’ve listed the following tricks and strategies to make your office move as stress-free as possible:
Plan it beforehand – experts have always advised business owners that if they are planning to move, their planning should start at least 3 months earlier. There is a pretty good reason behind this – when you plan your office move in advance, you are able to streamline all your logistics, and therefore, eliminate all kinds of unnecessary problems. So, you need to evaluate absolutely everything in your current office so that you can decide what you would want to move and what to get rid of or donate. This way, you will have an easier time when it comes to the actual moving.
Set a moving budget – as we mentioned earlier, you want a stress-free moving experience, right? So, you need to include a number of expenses in your budget, including the cost of hiring professional movers, existing office repair, building insurance, new furniture, and new office rentals. These needs are inevitable and for your move to be swift, they must be met. Therefore, when creating your budget, you really need to analyse everything that you might need in your move.
Involve your office staff – always involve your staff whenever you are planning to move. You can ask them to pack the stuff on their desks, which will also give them an opportunity to get rid of everything that they don’t need. Doing this will make your move so much easier as the bigger part of the task will be done.
Donate or dispose of the unwanted items – if you have items such as old machines, laptops, or office phones which you don’t use in the office, you may want to consider donating or disposing them before the actual moving day. This way, you will be able to minimise the moving costs as well as size. Your stuff might help you declutter all the unwanted staff if you involve them early. Maybe you can look for licensed charities or institutes that might need these stuff.
Remanufacture or refurbish old furniture – in any commercial relocation process, moving the office furniture and other equipment isn’t easy and it can be a major expense. And replacing the furniture and equipment with brand new ones isn’t an option either, as it would take a significant chunk off your budget. So, the best option, in this case, is to refurbish your old furniture for use in your new office. This is the best cost-effective idea for you, especially if you are on a tight budget. This is something that professional movers specialise in, so you can leave it to them.
Uninterrupted client support – this is a critical aspect of any business move, so you need to update your clients, franchisees, and vendors about your move. They all are an important part of your business and so, keeping them in the dark isn’t the wisest idea, business-wise. Since there will be temporary interruptions or delays during the transition period, you need to inform them beforehand. And when it comes to customer service, maybe you can assign one or two employees to handle that aspect of the business, which guarantees uninterrupted customer service to your clients.
Move essential items last – before you move, you need to conduct a thorough analysis of everything in your office so as to separate the non-essential stuff from the essential ones. Transfer all the non-essential materials so as to minimise downtime in your new office. As for the essential stuff, pack them carefully in containers and boxes and ensure that you label them for easier unpacking. The items that you use on a daily basis should be moved last, to avoid misplacing them or having a hard time locating them after the move.
Update your office address – this is the other crucial aspect of your move where you update your new address on your company’s website, not forgetting to update your customers and vendors of the same. Of course you don’t want to mislead your clients and future customers, so ensure that you release this information on time.
To sum it all up, if you really want to minimise your moving costs and logistical difficulties when moving to a new location without interrupting your operations too much, familiarise and follow the tips listed above. Hire a trustworthy and reliable moving company to help you out, and you can be sure that your move will be nothing short of a swift experience. With this help, you will be able to relocate quickly and safely. So, good luck on your move!